Charter Bus Prices in Gainesville
Gainesville Coach Bus Service can help you book a charter bus rental in Gainesville for any kind of trip! We have experience helping groups of all sizes travel locally and out of town with ease. Whether you're an educator needing a school field trip charter bus to the Florida Museum of Natural History or a group of University of Florida Gators fans traveling to the big game, we've got the perfect bus for your needs. Use our handy online tool to get an instant quote in under 30-seconds, or call our team anytime at 352-900-5770 for a quick quote on your charter bus rental in Gainesville.
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Coach Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
How Much Does a Charter Bus Rental Cost in Gainesville?
The cost of a charter bus rental in Gainesville typically ranges from $1,200 to $6,000+ for multi-day or long-distance trips. Local rentals start at $1,295–$2,000 per day depending on exact vehicle size, availability, and itinerary details. Minibuses generally cost $1,250–$2,500 per day. Multi-day and out-of-town charters (e.g., Gainesville to Atlanta, Miami, or New Orleans) will be quoted as a package based on mileage, days required, and driver lodging needs. The only way to get exact pricing for your trip is to call our reservations team with your passenger count, itinerary, and vehicle preferences—they'll give you an instant, all-inclusive quote including all fees and expenses. Additional charges may apply for tolls, parking, or special event shuttles. Contact us 24/7 for a fast quote and expert help planning your next charter bus trip in Gainesville!
What Factors Influence Charter Bus Pricing in Gainesville?
Several factors influence the final cost of your Gainesville bus rental. First, the type of bus you request—whether it's a full-size charter bus, a compact minibus, or a party bus—will affect your rental price. Larger buses with more amenities often come with a higher price tag than smaller, more basic vehicles. Second, the distance and duration of your trip play a significant role; longer trips that cover more miles or require multiple days will naturally cost more than short, local outings. Third, the time of year you plan to travel can impact pricing due to seasonal demand fluctuations—peak times like UF graduation, football season, or spring break may see higher rates. Lastly, additional expenses such as tolls, parking fees, and lodging for drivers on multi-day trips are not always included in the initial quote and should be factored into your budget. Understanding these variables will help you better estimate the total cost of renting a charter bus in Gainesville.
Sample Trip Pricing Examples
To give you a clearer picture of what to expect, here are some real-world examples of recent charter bus rentals in Gainesville:
- A local high school booked a 56-passenger charter bus for a day trip to the Kennedy Space Center. Their total cost was $2,800, which included a full day of service and all associated fees.
- A corporate client arranged a two-day shuttle service using a 25-passenger minibus between downtown hotels and a conference venue at the University of Florida. The total bill came to $3,200, covering both days and approximately 50 miles of travel each day.
- A church group rented an 18-passenger minibus for a weekend retreat in Ocala National Forest. Their three-day rental cost $4,500, reflecting the extended duration and moderate distance traveled.
- A University of Florida sports team needed transportation to an away game in Atlanta. They secured a 56-passenger charter bus for $5,500, which covered the long-distance travel, overnight stay, and driver accommodations.
These examples illustrate how different trip details—such as vehicle size, trip length, and destination—can influence the overall price. The best way to get an accurate estimate is to contact our team with your specific itinerary.
Example #1
Need a ride to Gainesville Regional Airport? A local tech company booked a 20-passenger minibus to shuttle employees from their downtown office to GNV for a corporate retreat. The airport transfer package cost $1,500 and included curbside drop-off, luggage storage, and a flexible return schedule for arriving flights. Compared to booking multiple rideshares or paying for long-term parking, the minibus provided a cost-effective solution that kept the entire group on the same travel timeline.
Example #2
Wedding transportation is easy with Gainesville Coach Bus Service! One couple hosted their ceremony at Baughman Center and their reception at Sweetwater Branch Inn. They booked an 18-passenger minibus to run continuous loops between venues and local hotels. The six-hour shuttle service cost $1,800 and ensured that guests arrived on time without worrying about parking or navigating unfamiliar streets. Guests appreciated the convenience, and the couple avoided delays caused by scattered transportation.
Example #3
Whether you're cheering on the Gators or playing in a tournament, we've got your ride! A youth soccer team traveled from Gainesville to Orlando for a weekend competition. They rented a 25-passenger minibus for $2,000, which included round-trip transportation, storage space for equipment, and stops for meals along the way. The parents split the cost, making it an affordable option that kept the team together and eliminated the need for carpooling.
Example #4
Keep your campus running smoothly with a custom shuttle service! Santa Fe College implemented a daily shuttle route connecting remote parking lots with classroom buildings. They contracted two 20-passenger minibuses to operate during peak hours. The monthly service fee was $18,000 per bus, providing frequent departures, ADA-accessible seating, and onboard Wi-Fi for students. The shuttle system reduced traffic congestion on campus and offered a reliable alternative to limited parking options.
Example #5
Planning a spiritual retreat or mission trip? A local church organized a weekend retreat at a campground outside Gainesville. They reserved a 56-passenger charter bus for $3,800, which included transportation to the site, a stop for groceries, and comfortable seating with reclining seats and restrooms. The charter bus allowed the entire congregation to travel together, fostering a sense of community and making the journey part of the overall experience.
Example #6
Impress your clients and colleagues with professional event transportation! A Gainesville law firm hosted a corporate retreat at a resort in St. Augustine. They booked a 25-passenger minibus for $2,700, covering the round-trip journey, airport transfers for out-of-town attendees, and evening outings to local restaurants. The minibus featured leather seats, power outlets, and a PA system for announcements. By providing group transportation, the firm ensured punctual arrivals and facilitated networking among participants.
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